Best Task Managers For Mac


Task Management App (Productivity Apps) is the most useful applications for lots of IT sector workers. If you’re working in a company in the Project Management sector, then these apps will help you to grow your business with teamwork. There are thousands of task management app are available on search engines, but you’ve to pay high prices to use them.

Best Task Management Apps for Mac. Some of the apps are available as an application. However, you might find some web-based apps as well. 1 Apple Reminders. When you are using an Apple device, and you need a task management app or to-do list app, you can start using Apple Reminders. This is one of the best reminder app that allows you to. 2Do is one of the best task management App for Mac and one of the best productivity app for Mac, so using this app will gain you three things, stay productive, done things in time, manage your tasks and more, 2Do app make you take a completely different way to managing your tasks. Easy to create a simple tasks or checklist and projects with. Best Project Management Software for Mac: Asana With a cheerful, user-friendly design that sits on top of a powerful platform, Asana is a great choice for Mac owners. “Things 3 is the best task management app out there. It is simple and easy to use, and it has a beautiful design. While being powerful enough for even the most detailed and organized power user, it is also simple enough for the rest of us.”.

In this article, we’ve gathered 25 Best Task Management App (Productivity Apps) for mac that helps you to complete your project before the deadline.

25 Best Task Management App (Productivity Apps) For Mac In 2020

Team Task Management is one of the coolest things in IT sector jobs. That allows you to know a lot of new peoples and get a chance to work with them. However, to complete your project within the time you’ve to consider all things about a task management system that helps in your project and task management app is one of them.

Check out the given list of Task Management Apps For Mac.

1 #

Evernote is the most potent productivity app for Project management. The app allows you to change and organising your personal and professional projects. Evernote is a popular platform for managing notes and lists.

Evernote is an app that contains all the essential features required for task management. You can set a reminder to keep your ideas and project on task, Share your project on social networking websites or email them.

There are currently more than a million users of Evernote that use this app for there daily work. You can try an online Evernote tool and consider it.

2 #

Todo is a quick and straight forward complete task management app that allows you to complete your project within a few days. The interface of the To-do app is simple; you can easily create and share tasks, checklists, and projects.

The app has all the features you’re looking for in the task management app. The Mac OS version app is more essentially compare to the iOS app version.

The Todo app key features are automatically synced tasks, real-time collaboration, receive email notifications and share lists among your co-works, and much more. It also supports drag and drop functionally for contents and sorting and multiple tasks alter.

3 #

Task Manager For Mac Os

Wunderlist is an excellent app for your project. Because there is no storage, lots of to-do apps for every platform except Mac. But Wunderlist is an app that offers free online cloud storage with sync to the cloud for cross platforms for every device.

The interface of Wunderlist a quite easy it allows you to create and share your task with necessary tools. However, you can find all the necessary task management tools within the app. However, the app doesn’t have premium features like other productivity apps for complex project management.

4 #

Toodledo is a powerful productivity app that helps you to organise your to-do lists and a lot more. Unlike other apps, this app Toodledo features each task has many possible fields with extensive viewing possibilities such as creating your custom views.

The interface is simple; its easy to use; you can quickly complete your task with given tools and objects, however, if you’re looking for a task management app with not much more task description, due dates, and category, than you should consider another productivity app.

5 #

Clear is one of the best task management app for Mac users. According to the report, it has over 2.5 million users across the world. The app is useful for organising daily routine tasks with to-do features. The key features are full keyboard navigation, iCloud syncing, set the reminder for alters, personalise your lists and tasks.

The Clear app will work across all the devices, which makes it more essential for project management workers. You can easily carry it on your Flash device with your tasks and open them on your friend’s computer. The app supports Mac OS, iPad, iPhone, Android and Windows platforms.

Alfred is one of the best application launchers for Mac in comparison to other launchers. The Alfred power pack you can perform tasks more efficiently that also reduce repetitive manual tasks. With Alfred features like Alfred’s Clipboard History, Hot Keys, Control Music and much more.

In teams of productivity, the Alfred app has features like find apps & files, search the web, calculator, spell & define, system commands, quick look, broad types, workflow, file buffer, shell integration etc. The app is free to download for Mac, however for premium features you’ve to buy Alfred Powerpack edition.

7 #

TaskSurfer is a macOS app that gives you all the tools you need to manage the things the way you want. Keep things in the folder, use contexts and tag them in location and let your Mac sort it out for you. The key features of the TaskSurfer app are Cloud Syncing, No-lock-In, Full Snow Leopard Support and much more.

The app is free to use; you can download it from the official website of TaskSurfer. However, you get 14 days trial version and to get complete access you’ve to buy TaskSurfer premium version for $15 per month.

TaskSurfer is one of the most useful apps for free project management users because it’s cheaper compared to other productivity apps.

8 # OmniFocus 2

The Omni Focus 2 is an updated version of OmniFocus’s most popular app for task management for Mac. The app has all the features required in the project management system for managing projects. With the help of this app, you can work separately with contexts, perspectives, and focus.

Application designed for Mac OS platform and its key features are real-time collaboration, a flexible hierarchy that keeps your to-dos in one list, Customize the layout, Assign Contexts, Share Extension and lot more.

If you’ve already used OmniFocus, then you must know the new features of OmniFocus 2 for Mac the updated version comes with the ability to show inbox in project perspective, URL scheme, Clipping, Crash, Outdent, Logging etc.

9 #

The TextExpander is full of its name “expand texts”. In simple words, the TextExpander app used to insert snippets of texts from a repository of emails, boilerplate and other content types. With the help of this app, you can save your time while writing email addresses, signatures, code chucks and much more.

TextExpander key features accessed your snippets on your all devices, Expand your pieces from line to paragraph, group snippets, print snippets and lot more.

The company offers 30 days trial version of Life Hacker edition for free. To get complete access to the features of TextExpander you’ve to purchase Life Hacker version for $3.33 per month or Team version for $7.69 per month. It’s one of the best project management apps for project managers.

10 #

2DoApp is an app for task management to control over several tasks using one application. The 2DoApp is designed for a task management system if you have the project for Mac device or other projects that required a management app then. This is best to do an app for your productivity.

The features of 2DoApp are Sorting Methods, Cloud Sync, Smart Scheduling, Smart List, Printing, Automatic backup, Focus Filter, Quick Look and much more. The Utility Panel allows you to accommodate tags with new features such as a shop, groceries through Google Maps. If you use Sierra than this the best productivity app for you. Because 2DoApp comes with support for new features for Sierra.The company offers 21 days trial version for free with limited access. To get complete access to all the features of 2DoApp you’ve to purchase its paid version for 48.99 euros.

11 #

Keyboard Maestro is an essential app for Mac OS, whether you’re the power user or grandparent you can save your time with the help of this software. The Keyboard Maestro will launch macros on your Mac to perform automatic tasks.The application will automatically perform a particular task such as opening a safari browser, typing an email address or opening Facebook and a lot more. Whenever the trigger is activated, specific tasks will performed like hotkeys.To know how you can use the Keyboard Maestro app on Mac read out this complete tutorial guide of Keyboard Maestro article to let you know how important this application for your Mac saves time. The app is free to download, and for an upgrade, you’ve to purchase it.

12 #

Airmail is an email client application that allows you to manage multiple email account at the same time on your Mac. Its one of the favourite app for Mac users the app supports iCloud, MS Exchange, Gmail, Google App and other email services.The key features of Airmail are Import from Apple Mail, iCloud Sync, Split Screen Support, Deckles Mode, Disable GPU, Data Detector and lot more. Airmail is and paid email client app you’ve to purchase it for $10 per month. However, if you’ve preferred a free email client for Mac, then you must consider Thunderbird a free email service by Mozilla Firefox.

13 #

The magnet is the best to-do list app that allows you to save time. The app is used to arrange all app in one place, and In simple words, Magnet application will move or arrange all windows accordingly. Every time we move content from one tab to others or compare them side by side and doing this is kind of hassle for every Mac user.Through this app, you can easily arrange all app in one window and compare them side by side without having a problem. The key features are Keyboard Shortcuts to open particular command, drag, and drop, runs on both Retina and Regular display. You can purchase this task management app from the Apple Store for $0.99 per month.

14 #

Best Task Managers For Mac

Full Contact is also one of the best task management app that allows you to save all your phone or online contacts into your Mac device. With the help of this software, you can easily create or delete or manage all your contacts from your Mac.

The key features of this app are added the social profile and photos, clean or merge duplicate contacts, add tags or notes in contacts. In the premium version, you get some advanced features like scan business cards, capture email signatures, sync multiple account and lot more.

The App is available for free in the Apple Store. However to get full access you’ve to purchase its premium version of Full Contact for $9.99.

15 #

Droplr is a file-sharing application for macOS through this app you can share large files, screenshots, videos with friends and colleagues and clients. Droplr is a secure platform for share files and folders among your friends or workers.

The application comes with a great feature a free self-destruct, which means your uploaded file will delete within 24 hours. In the free version, you can get limited features such as capture, makeup, share screencast, record and share reaction gifs.

It’s an essential team task management app that allows you to share your project with your friends and co-workers easily without having a hassle.

16 #

FaxFresh is a great task management tool that allows you to send Fax from your Mac or iPhone through simple steps. This an essential app for project management for sending a fax to co-workers. FaxFresh lets you send 8 pages for $1.99 and extra pages charges around 8 to 20 cents.

With the FaxFresh app, you can send Fax from your Mac with an internet connection to the phone number in over 100+ countries. Just select the file or folder to send r from your Mac and enter the destination telephone number, and that pay the fee, and your fax is on your way.

17 #

Swipes is a task focusing app from which you can focus on a particular project or task at a time. In simple words, Swipes take away the stress of looking into long lists of to-do and help you to focus on one priority at a time.

It’s a task management tool from which you can Organize, Collect and Take Action based on integration with online collaboration with Gmail, Evernote and some other services. With the help of this app, you can easily collect all tasks in one place and arrange them according to your priorities.

The key features of Swipes are Plan your day on the timeline, manage the task from Evernote or Gmail, Workspace, Assign reminder, Save any context to the task and much more. The app was available for free to download at Apple Store. If you prefer the better app like this, then I recommend you thought one of the best mind mapping apps for Mac.

18 # Read4Me

This one the great app for task management because lots of time you get longer documents to read that create a pain in your neck. With the help of a Read4Me app, you can read documents in 27 languages without a hassle.

With this app, you can also save E-books as AudioBooks and use them for teaching many more purposes. You can even save the audio file in sound files and insert those voices over your project or presentation. There are some other features of Read4Me such as Spell Checker, Printing, Save Text Format and listen to them on Microsoft Office, Plain Text, Open Office, RTF, HTML, and DRM free e-books.

19 #

Flox Go is the best Internet Download Manager for Mac. The application allows you to compete for control over the downloads with its fast speed, splitting download in threats, resume download and much more.

The key features of Flox Go are Smart Speed Control, Download Scheduler, Split download up to 20 threats, iTunes Integration, Secure login password. If you prefer other options then there some other internet download managers such as DownloadMaster, Download Organizer etc.

20 #

This app allows you to transfer camera photos into digital documents, In simple words through this app you can capture photos of any document and convert it to the digital document, for example, you capture your photo from your iPhone and convert to the professional photo through DocScanner.

The advanced features of this app, are the Optimized photo for printing, OCR with 13 languages, generate PDF files, Integration to free Evernote app, DSLR scanner. Its a helpful Mac and iPhone app, from which you can easily convert document photos to digital documents anywhere.

21 # Backup Message Pro

The Backup Message Pro is an Ultities app for Mac devices. With the help of this application, you can easily generate backup and restore your chats on your Mac. In some cases when you are chatting with your boss or coworker, some talks are important for you using this software, you can save those chats on your Mac for a good purpose.

22 #

The Nozbe is a GTD app from which you can track down everything or task. Lots of time when your project contains lots of context in various locations that may confuse you lot. Nozbe will keep your project on different colour codes with various project labels that help you to find your project without having a hassle easily.

Free Nozbe edition available on Apple Store but to get complete access you’ve to purchase the premium version for $9.99 per month.

23 # Zapier

Zapier is a Mac app that allow you to arrange all your project and task at one place. In simple words, when you’ve found the perfect to-do app for your Mac. After that, you needed a tool or app that fil on your workflow.

The Zapier will be a perfect app for you; it can automatically add tasks in the to-do app to focus on your most important work. For example, you want to turn your email and chat messages into a single task. Sometimes your team will work on some other task, and you’re working on your task using Zapier you can link two tasks together and much more.

24 # Calendar 2

After finding a perfect task management app, you must look for an app to manage all events, weather, google, Facebook, birthday and more. Through this app, you can save lots of time on productivity.

For example – You’re busy with your work, and you forget today is your best friend’s birthday but don’t worry you can get a notification through your Facebook account by Calendar app.

25 #

This one of the useful task management tools for every Mac user. Lots of time when your co-worker sends you a PDF file that you’ve to edit, but it was way to the long process in PDF editor to complete editing. PDFtoWord app will automatically convert all your PDF context files to Word extension. So you easily edit them on notepad or MS word.

The app is available for free to download as a trial version on Apple Store. You can easily download it and try it on your Mac. The PDFtoWord key features are it supports drag and drop functionally, 3 Steps Interface, 45 languages to convert PDF files to Word.

The whole concept of GTD (Getting Things Done) revolves around the productivity tools like Calendar and To-Do apps. Especially, in the current situation of home quarantine and lockdown, where the majority people and teams are working from home, it’s essential to keep track of tasks and clear them before the end of the day.

In 2020, task management apps aren’t just limited to create and complete tasks. They offer more functions to increase overall user engagement. Some of the features include habit tracking, basic project management, location-based reminders, calendar integration, and more.

While choosing an app over the other, it’s essential to invest in a platform that is easily available on rival platforms. That way, all your tasks get synced over multiple platforms, and you don’t lose data when switching between the devices.

We have hand-picked top five task management apps for iOS and Mac. In this post, we are going to talk about their features, price, theme engine, and more. Let’s get started.

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1. Microsoft To-Do

In a bid to accelerate its ‘Mobile First, Cloud First’ vision, Microsoft purchased the popular task management tool Wunderlist and shut down the further development in favor of its app Microsoft To-Do.

After four years of acquisition, I can safely say that Microsoft’s version of task management is right up there with the rivals. The company recently redesigned the whole app to make it more familiar to the Wunderlist users.

Microsoft To-Do offers the My Day function, which lets you add tasks for the day. You can quickly add terms like ‘Conference call 8 PM,’ and the app will suggest the time for the task. You can also add sub-tasks for the prime to-do task.

Being a Microsoft product, it nicely integrates with other services as well. For example, you can flag an email in the Outlook app, and it will get saved in the Flagged mail section in the Microsoft To-Do app. One can also view the tasks in the Outlook desktop app.

The other functions include the ability to create a list, Siri Shortcuts support, dark theme, Wunderlist import tool, and more.

The company’s macOS app is right up there with its iOS counterpart. It supports keyboard shortcuts too. The app syncs the theme and wallpapers from the mobile app, which looks nice on the big screen.

Microsoft To-Do is completely free to use, and it’s available on Android, iOS, Windows, and Mac.

Download Microsoft To-Do for iOSDownload Microsoft To-Do for macOS

2. TickTick

This one is my favorite. TickTick is a multi-featured productivity app. It’s full features, but more importantly, the overall implementation is better than the others.

The theme support is the best I have ever seen. It’s not limited to light/dark theme. You can implement colorful ones based on seasons and well-known cities around the world.

Besides creating a list and adding a task, the app also has integrated habit tracking and the Pomodoro function. You can add habits and complete them to see a cool chain of habit building in the calendar widget. Pomodoro helps you keep track of the productive hours throughout the app.

The Mac version is more powerful. In a task list, one can switch to a Kanban-style to view and manage tasks. The desktop app also supports notes function.

TickTick is free to use. But the premium subscription at $2 per month lets you unlock functions like theme support, habit tracking, app icon customization, and more. It’s accessible on iOS, Android, Windows, and macOS.

Download TickTick for iOSDownload TickTick for macOS

3. Apple Reminders

After neglecting the default Reminders app over the years, Apple finally gave it the much-needed makeover with the iOS 13 update. It’s now head to head with the third-party apps there.


For starters, the new design looks much better than ever. It lets you add tasks as well as location-based reminders. I use it all the time. I have set the relevant tasks to remind myself wherever I reach my workplace.

You can ask Siri to set tasks and even add a reminder when you are messaging a particular person. Check out the best tips and tricks for the Apple Reminders app.

The Mac app also got the redesign to resemble the iOS version. It’s not as fluid or intuitive as the others. I’m hoping to see tight integration with other Apple services, including the Notes and Email app in the future.

Apple Reminders is only available on iOS and macOS. It’s completely free to use.

Download Apple Reminders for iOS
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4. Todoist

Used by millions of users around the world, Todoist has nailed the task management in the app. The app uses a fairly standard UI with the hamburger menu.

Best Task Manager For Mac

It terms lists as projects and even lets you add tags to find the tasks later. Todoist recently announced Foundation function, which lets you convert big projects in the small tasks to manage them more efficiently.

One can also use Siri Shortcuts to set tasks. The app supports icon customization to change app icons. Todoist has integrated a cool stats tab to see the data of completed tasks.

The Mac app is right up there with the iOS variant. If you are looking for the best Mac app to manage tasks, then Todoist will easily top the list. It’s available on Android and Windows as well. The app is free to download, but the premium functions such as icon customization, stats, etc., come with a subscription of $50 per year.

Download Todoist for iOSDownload Todoist for macOS

5. brings fresh UI to the table. It shows the tabbed list from the home screen. The app has rightly integrated the calendar function to use it as a calendar app too.

The biggest highlight of the app is how it plans your day. It will suggest all the tasks one by one and will ask you to take action on it.

A couple of things to mention here. I experienced a few crashes while using the app, and adding a new task screen was quite cumbersome. It’s not minimal like others and asks way too many details upfront.

The Mac app is much better. One can quickly add tasks from the floating menu, and it supports keyboard shortcuts too. is available on iOS, Android, Windows, and macOS.

Download for iOSDownload for macOS
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Get Tasks Done in Style

Use any of the apps mentioned above, and you will be completely fine with flying through the day without missing any task. Microsoft To-Do is free, TickTick is an all-rounder, millions favor Todoist, Apple Reminders makes the best out of Apple ecosystem. At the same time, is perfect for task and calendar combo.

Next up:Looking to ditch the Apple Reminders in favor of richer third-party apps? Read the post to find the top five alternatives for the Apple Reminders app.

The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

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